Risks & exposure

Brackenridge Construction Group spent $919,209 on software across the last twelve months, spread over 18 platforms. Of that, $871,689 is still being paid for today — the difference is Dropbox, which stopped billing in January. At 220 staff that works out at roughly $3,962 per employee, which sits just under the $4,000 Australian mid-market benchmark. The total is not the problem.

Where the money sits is. Five platforms carry 53% of the spend and eight carry 70%, so a handful of renewals decide almost everything.

Four pairs of tools overlap, worth $194,040 a year between them if the business chooses to consolidate. Procore and Oracle Aconex both handle project documents. HammerTech and Damstra both handle site safety and compliance. Microsoft Copilot is licensed to all 245 Microsoft seats while ChatGPT Enterprise was added separately in February for 60. And 80 Zoom seats run alongside Microsoft Teams, already paid for. None of these are automatic cancellations — each is a decision about what the business actually needs.

The most urgent finding is a renewal. The Procore agreement required 90 days' written notice and that deadline fell on 1 September, four days before this review. The contract has renewed for another twelve months at $112,800. Separately, the Aconex schedule states an expiry of 31 October but the page setting out its notice period is missing, so that deadline cannot be calculated and may also have passed.

Nothing here has been actioned. These are the figures a review of the billing data and the four supplied agreements shows.